Rentals


The Casper Events Center plays host to a variety of events throughout the year including meetings, banquets, holiday parties and wedding receptions. We hold a full retail liquor license allowing for the sale of wine, beer and liquor. There is also a full service kitchen and equipment capable of servicing up to 2,000 banquet patrons. And we have an experienced and caring catering staff available to make your event a memorable time.

To check available dates, please call us at (307) 235-8441 or email caspereventscenter@cityofcasperwy.com.

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Facility Rental Policy

The basic rental fee includes use of the designated room, normal janitorial service, heat and/or air conditioning, normal lighting, tables, chairs, water and restroom services. There will be a labor charge for greater than normal cleanup and/or setup requirements that are not normally associated with the event. The Manager of the Casper Events Center has authority to negotiate variations in rental rates.

Rental of the Second Floor (including the Summit Room, Mormon Trail Room, Oregon Trail Room, and/or Bridger Trail Room) requires a minimum of 100 attendees.

Rates do not include any special requirements such as security, ticket takers, doormen, first aid, stagehands, sound and light operators, exhibit/convention booth equipment, materials, etc. The number and identity of persons to be used in public service capacities shall be designated by the Casper Events Center Manager. Rates for these services and additional equipment requested shall be charged at the current Casper Events Center reimbursable rate schedule.

A deposit equal to the first day’s rent is required at the time the event is contracted. This deposit may be retained in part or entirely by the Casper Events Center if the event is cancelled and may be held for up to one week after the event to apply to any damage or loss that may have occurred in conjunction with the event. Proof of insurance is required for all events held at the Events Center. The City of Casper and its employees are to be named as additional insured. The deposit and signed contract must be received by the Casper Events Center before tickets will go on sale and before advertising can begin.

When a hold date is challenged, the Casper Events Center will notify the “hold” contact stating that their hold for that date is being challenged and in order to firm the date, it will be necessary for the party to submit the required deposit and a written request for a contract within forty-eight hours (2 working days). If deposit is not received, the hold for that date will be released.

To check available dates, please call us at (307) 235-8441 or email caspereventscenter@cityofcasperwy.com.

Terms and Conditions for Catered Events

  1. Guaranteed counts must be given to us no later than seven (7) working days prior to your function. This allows us to properly order food and to schedule staff. You will be charged for your guarantee unless you exceed that count, in which case you will be charged for the guarantee plus the excess.

    As a courtesy, we will prepare for 5% over your guarantee count, or up to a maximum of 20 additional guests at no charge.
  2. A signed contract is necessary to provide service and must be executed no less than seven (7) working days prior to the event. Failure to do so will constitute a cancellation, subject to the penalties below.
  3. A deposit of $200.00 is required to guarantee a firm date for a function in the Three Trail Rooms. This deposit is non-refundable if cancellation occurs within ninety (90) days of the function.

    A deposit of $600.00 is required to guarantee a firm date for a function in the Summit Room. This deposit is non-refundable if cancellation occurs within ninety (90) days of the function.

    A deposit of $1,000 is required to guarantee a firm date for a function in the Arena. This deposit is non-refundable if cancellation occurs within six (6) months of the function.
  4. Set up Instructions: Client agrees that all necessary set up information will be received at the Casper Events Center office no later than seven (7) days before an event. Client agrees to pay excess labor charges incurred when event set up information is not received at or before the prescribed time.
  5. Functions will be billed (upon credit approval) within (five (5) business days) the day following the function. Invoices are due upon receipt. Interest of one half (½%) percent month APR will be charged on all unpaid balances after 30 days. Accounts will be turned over for collection after sixty (60) days. The fee or fees shall be in addition to any amounts otherwise due and may be collected in any manner allowed under Wyoming law.
  6. Commercial daily room rental rates for catering functions are set by the City of Casper.
  7. A 15% Service Charge will be added to final billing.
  8. Sales Tax will be charged at the applied rate of 5%, unless a tax-exempt certificate is provided in advance of the function.
  9. Any room or equipment damages will be repaired by the City of Casper, and will be charged at cost to the client.
  10. In compliance with Health Department regulations, no food or beverage shall be taken from the event nor left out more than one and one half (1 ½) hours.
  11. We reserve the right to move your function to another room if necessary.
  12. Personal alcoholic beverages may not be brought into the facility and constitutes a breach in the existing license. Should such beverages be found within the licensed premise, the City reserves the right to exercise all actions permitted by law.
  13. Any altercations, fighting or threats may result in closure of the bar(s) at City’s discretion. The City reserves the right to eject or cause to be ejected from the premises any objectionable person or persons; and neither the City nor any of its officers, agents, or employees shall be liable to the Client for any damages that may be sustained by Client through the exercise by the City of such right.
  14. The City requires that the client provide proof of insurance on events held in the Arena at the Casper Events Center. (See attached insurance information sheet).
  15. The client agrees to indemnify and hold the City harmless from any and all claims arising out of client’s use and/or occupancy of the leased property and/or other City facilities described in this agreement to the extent permitted by state law.
  16. The City does not waive any right or rights it may have pursuant to the Wyoming Governmental Claims Act, Wyoming Statute Sections 1-39-101, et seq. The City specifically reserves the right to assert any and all immunities, rights and defenses it may have pursuant to the Wyoming Governmental Claims Act.
  17. The Casper Events Center reserves the right to book events in the Arena and on the Concourse during your Three Trails Area (Second Floor) Event. Please be aware that there may be sound, noise, parking, and/or other deterrents associated with some of these events that may affect your event. The staff of the Casper Events Center will give you as much notice as possible of any additional booking(s).